Job Description

Job Description

Job Description

Job Purpose: Act as a first point of contact for ARC Specialties, maintaining a tidy and welcoming reception area as well as directing visitors and phone calls appropriately. Assist internally by maintaining databases, managing calendars, ordering office supplies, catering lunches, transmitting documents, and data entry.

Schedule: Full Time, Monday-Friday, 8am-5pm

Administrative Assistant Job Duties:

Front Desk Duties:

• Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Screen & forward calls as needed, takes messages if staff is unavailable.
• Maintain a safe, clean, and welcoming reception area.
• Transmit information & documents using e-mail, regular mail, copying, scanning, etc.
• Manage office equipment to troubleshoot problems & put in service orders if needed
• Sort & distribute incoming mail, sign for Amazon packages, and processes outgoing mail

Administrative Duties:

• Manage calendars & personnel board so employees’ schedules are transparent
• Maintain supply room and order office supplies while keeping costs under control
• Keep breakrooms stocked with coffee, plates, cups, etc. and conference room fridge stocked with drinks
• Order food & set up lunches for meetings
• Run company errands including but not limited to post office, bank, or grocery store runs.
• Maintain filing systems
• Fill out applications, submit documentation, and update databases for both customers & vendors
• Provide support for the Accounting Department by matching purchase orders to vendor invoices, matching checks to vendor invoices, data entry for bills, and submitting customer invoices when needed.
• Provide support for the Human Resources Department by updating phone list & organization chart, typing letters, and sending company-wide correspondence
• Other duties as assigned

 

Skills: Courteous Telephone Etiquette, Excellent Verbal & Written Communication, People Skills, Microsoft Office Skills, Professionalism, Customer Focus, Organization, Resourcefulness, Informing Others, Handles Pressure, Supply Management.

 

Preferred Qualifications: Experience in Accounts Payable, Account Receivable, Human Resources, Administrative Assistance. Bilingual Spanish/English is a plus!

Company Description

ARC Specialties was founded in 1983 by Dan Allford to provide welding services and weld automation to industry. One of the first projects was a control system for a hot tap welding system for use on radioactive pipe. This foreshadowed the future of the company. For the next 30 years, ARC Specialties would specialize in unusual projects. In 1990, ARC Specialties went from a part time job in Dan’s garage to a full time endeavor.

Since then, ARC Specialties has grown to a 50+ person company occupying a campus with over 75,000 sq ft. These buildings house all the components for a vertically integrated manufacturing solution provider: research, design, manufacturing, assembly and testing at a single location. ARC has invested heavily in buildings and equipment. To build our equipment requires equipment ranging from metal microscopes to milling machines with 40 feet of machining capacity. Having this array of equipment and talent in one location gives ARC complete control of a project from concept to final testing. ARC Specialties has built machines for companies in 21 countries and a variety of industries. The staff includes project managers, mechanical and electrical designers as well as welders, electricians and assembly technicians. This team does what it takes to take a project from concept to reality.

A typical project for ARC Specialties begins when a customer goes to the company with a manufacturing problem. Working with the customer, the staff will propose a solution. In some cases, ARC needs to prototype the system before a complete proposal is possible. In the ARC research facility, a full testing and technical setup allows the technology services staff to work with tools from stereo lithography welding systems to racecar camshaft welds. Frequently, this ability to develop a process before a full-blown manufacturing system is built will allow ARC to improve the final machine and shorten the delivery time.

ARC Specialties builds on three basic platforms, programmable logic controllers (PLC), machine tool controller (CNC) and 6 axis robots. The ARC6 robotic welding robot is one of the last remaining robots designed and build in the USA. No one technology solves all manufacturing problems. Generally ARC will choose a PLC if given a process problem. PLCs are fast and reliable—when the motion requirements exceed that of a PLC, ARC selects a CNC controller. When ARC is presented with a problem that requires 6 axes of motion, the company will use an articulated arm.

Company Description

ARC Specialties was founded in 1983 by Dan Allford to provide welding services and weld automation to industry. One of the first projects was a control system for a hot tap welding system for use on radioactive pipe. This foreshadowed the future of the company. For the next 30 years, ARC Specialties would specialize in unusual projects. In 1990, ARC Specialties went from a part time job in Dan’s garage to a full time endeavor.\r\n\r\nSince then, ARC Specialties has grown to a 50+ person company occupying a campus with over 75,000 sq ft. These buildings house all the components for a vertically integrated manufacturing solution provider: research, design, manufacturing, assembly and testing at a single location. ARC has invested heavily in buildings and equipment. To build our equipment requires equipment ranging from metal microscopes to milling machines with 40 feet of machining capacity. Having this array of equipment and talent in one location gives ARC complete control of a project from concept to final testing. ARC Specialties has built machines for companies in 21 countries and a variety of industries. The staff includes project managers, mechanical and electrical designers as well as welders, electricians and assembly technicians. This team does what it takes to take a project from concept to reality.\r\n\r\nA typical project for ARC Specialties begins when a customer goes to the company with a manufacturing problem. Working with the customer, the staff will propose a solution. In some cases, ARC needs to prototype the system before a complete proposal is possible. In the ARC research facility, a full testing and technical setup allows the technology services staff to work with tools from stereo lithography welding systems to racecar camshaft welds. Frequently, this ability to develop a process before a full-blown manufacturing system is built will allow ARC to improve the final machine and shorten the delivery time.\r\n\r\nARC Specialties builds on three basic platforms, programmable logic controllers (PLC), machine tool controller (CNC) and 6 axis robots. The ARC6 robotic welding robot is one of the last remaining robots designed and build in the USA. No one technology solves all manufacturing problems. Generally ARC will choose a PLC if given a process problem. PLCs are fast and reliable—when the motion requirements exceed that of a PLC, ARC selects a CNC controller. When ARC is presented with a problem that requires 6 axes of motion, the company will use an articulated arm.

Job Tags

Full time, Part time, Monday to Friday,

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