Job Description
Salary : $39,411.00 - $49,264.00 Annually
Location : Florence AZ 85132, AZ
Job Type: Full-Time
Job Number: 202500151
Department: Superior Court Administration
Opening Date: 09/11/2024
Closing Date: 9/25/2024 11:59 PM Arizona
Description We're looking for our next administrative specialist in the court administration department!
Working in public service is a rewarding career by serving your community and making a difference in the lives of our citizens. Find a sense of purpose in your work that is not just rewarding but enriches your life with incredible retirement plans, work life balance and affordable benefits.
Where else can you find paid sabbaticals every five years plus three weeks of paid vacation your first year along with 13 paid sick days and 11 paid holidays?
Working at Pinal County is an investment in YOU. Apply today and find out why working at Pinal County and the Superior Court is more than just a job. Read more about the position and find your fit: JOB SUMMARY Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director or Elected Official of technical, organizational and administrative duties under basic supervision.
HIRING SALARY RANGE The Superior Court in Pinal County values your experience. We review every candidate for a salary offer that is both equitable and applicable to the position range. The salary in this posting represents our starting minimum to midpoint of range. Based upon your direct experience and background, a salary offer will likely be presented to you within this range.
NOTICE TO APPLICANTS We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications.
Example of Duties Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES - Perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to customers and perform duties in accordance with County policy and procedures and within scope of authority.
- Use knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration, explain rules, policies, and procedures, and work independently, and make appropriate decisions based on experience.
- Exercise initiative in performing technical assignments and resolving problems, develop and create technical and operational documents and reports, apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions, and refer matters requiring policy interpretation to supervisor for resolution.
- Manage special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department and create, review, edit, and process memoranda, technical documents, and other communications.
- Maintain department files and library, collect and compile statistical data, develop and create administrative, technical, and statistical reports, and update manual and computer records and tracking systems.
- Purchase and distribute supplies and equipment and manage inventory, work with vendors, verify deliveries and services, and resolve customer service and technical issues.
- Work on budgets, travel expenses, reimbursements, and/or financial reports, as assigned.
- Provide experienced customer service, information, and assistance to visitors, staff, and others having business with the County using knowledge of County policies and procedures and assist customers with requests, applications, government forms, and other documents.
- May supervise daily activities of clerical staff.
- Work on various assignments, special projects, special program activities, and coordinating activities for Managers and Directors.
- Review, research, and provide informed and confidential technical assistance to Managers, staff, and customers.
- Explain policies and procedures to staff and make appropriate decisions based on experience.
- Work independently and exercise initiative in performing technical assignments and resolving problems.
- Manage Directors, Deputy Directors and/or other calendars, scheduling of meetings and coordinating activities.
- Assist in various aspects of the recruitment process.
- Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
- Perform other related duties as required.
Minimum Requirements MINIMUM REQUIREMENTS TO PERFORM WORK - High school diploma or GED equivalent;
- Four (4) years of progressive administrative, computer, and accounting experience;
- OR an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
Preferred Qualifications - Valid Arizona State Driver's License.
- Associate's Degree.
- Specific technical training and certification may be required for some incumbents.
Supplemental Information Knowledge, Skills and Abilities - Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment.
- Knowledge of Federal and state laws and local ordinances covering specific areas of assignment.
- Knowledge of County administration policies, including accounting, budgeting, payroll, and personnel regulations.
- Knowledge of principles of record keeping, scheduling records retention, and confidential records management.
- Knowledge of specialized County and state agency technical forms, software applications, and network operating environments.
- Knowledge of customer service principles, protocols and methods.
- Knowledge of business computers and standard MS Office software applications.
- Skill in interpreting and explaining policies and procedures of assigned department.
- Skill in researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports.
- Ability to work independently and maintain composure and confidentiality.
- Ability to work effectively in a high-pressure, multi-tasking environment with changing priorities.
- Ability to understand and apply relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
- Ability to use initiative and independent judgment within established procedural guidelines.
- Ability to meet critical time deadlines.
- Ability to plan, organize and supervise staff, as assigned.
- Ability to perform duties in accordance with County policy and procedures, and within scope of authority.
- Ability to provide effective and quality customer service and deal tactfully and courteously with the public.
- Ability to follow verbal and written instructions and procedures.
- Ability to communicate effectively orally and in writing.
- Ability to establish and maintain effective working relationships with co-workers.
PHYSICAL DEMANDS The work is sedentary requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, feel, handle, reach, perform repetitive motion, hear, speak, stoop, and demonstrate mental and visual acuity.
WORK ENVIRONMENT Work is performed in a safe and secure work environment that may periodically have unpredicted requirements or demands.
Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below: - An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
- Paid Vacation And Sick Leave
- 15 Vacation Days Accrued Annually Starting Day One
- After Three (3) Years of Service 18 Vacation Days Accrued Annually
- After Five (5) Years of Service 20 Vacation Days Accrued Annually
- Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
- 13 Sick Leave Days Accrued Annually Starting Day One
- Paid Sabbaticals Every Five (5) Years
- Two Week Sabbatical After Five Years of Continuous Service
- Three Week Sabbatical After Ten Years of Continuous Service
- Four Week Sabbatical After Fifteen Years of Continuous Service
- Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
- Comprehensive Wellness Program
- Quarterly Wellness Challenges
- Vision Exams and Optometry Events Onsite
- Vaccination Clinics
- Onsite Mammogram and Prostate Screening Events
- Skin Cancer Screening Events Onsite
- Biometrics and Health Screening Events Onsite
- Financial Health and Retirement Planning Events Onsite & Online
- Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
- Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
- Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
- Some Medical Plans with Zero Employee Premium Cost
- Dental and Vision Plans
- Tuition Reimbursement Program
- Alternative Work Schedules
- Telehealth
- Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
- Employee Assistance Program with Ongoing Training & Development Options
- Civil Service Leave
- VanPool Options
- Short-Term Disability - Employer Paid
- Basic Life Insurance - Employer Paid
- Flexible Spending Accounts for Dependent Care and Medical Expenses
- Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance
Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)
01
INSTRUCTIONS: The information you provide on this online supplemental questionnaire will be evaluated along with your application.
All questions must be answered. You are encouraged to respond as specifically and as completely as possible. Attaching or referencing a resume will not be considered responsive. Answers related to specific job experience must be reflected on your application. Incomplete responses, false statements, omission of a material fact and partial information can result in disqualification.
- Please check the box to indicate you have read and understood the instructions.
02
The department will use the email address and phone number listed on your application to contact you for interviews and status notifications.
Do you understand that if you choose to omit, provide incorrect or outdated information you may be omitted from notifications about important steps in the recruitment process, including self-scheduling for interviews?
03
Please indicate the highest level of education you have completed.
- None
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree/Juris Doctorate
- PhD or equivalent
04
Please indicate how many years of experience you have in performing general secretarial or office work.
- None
- Less than 1 year
- 1 year to less than 2 years
- 2 years to less than 3 years
- 3 years to less than 4 years
- 4 years to less than 5 years
- 5 or more years of experience
05
Have you ever been terminated, discharged, or forced to resign from any position?
06
If you answered yes to the question above, please name the employer, explain the circumstances and date of occurrence.
If not applicable, type "N/A" in the box below.
07
The Superior Court in Pinal County conducts an extensive background investigation of criminal history.A criminal conviction does not constitute an automatic bar to employment. Each case is considered individually and based on job requirements. However, felony convictions and some violent misdemeanor convictions may result in disqualification for employment with the Superior Court."Crime" as used in this section means any and all felonies, misdemeanors, and serious driving offenses. "Crime" does not include minor civil traffic offenses."Convicted" means that you have been found guilty by a court or jury, pleaded guilty or no contest to a crime and/or have been sentenced for a crime, whether incarcerated, placed on probation, fined or received a suspended sentence.Do you understand you will be required to pass an extensive background that includes a criminal history check (which may include additional evaluations), in addition to education and employment verification?
08
If you are applying for preference points, please indicate which category below.
To be awarded preference points, you must upload required supporting documentation such as DD214. - Veteran
- Disabled Veteran
- Spouse of Disabled/Deceased Veteran
- Does not apply
Required Question
Job Tags
Holiday work, Full time, Temporary work, Work experience placement, Local area, Trial period, Felony friendly, Flexible hours,