Job Description

Philadelphia, PA – Hybrid/Onsite | 💼 Full-Time

Company: Sueep – A 25+ year commercial cleaning and painting company

Contact: Edwin Giraldo (CEO)

Sueep is seeking a sharp, highly organized Backend Operations Manager to help run the engine behind our fast-growing cleaning and painting business. Based in Philadelphia, we specialize in janitorial services and final construction cleaning for large multi-family and commercial buildings.

This role is ideal for someone who thrives on creating order, managing documentation, and ensuring the business runs smoothly behind the scenes. You’ll work directly with leadership to build systems, support field teams, and free up the CEO to focus on strategic growth.

• Own and organize all backend documentation (contracts, COIs, proposals, onboarding docs)
• Coordinate contractor compliance (W9s, 1099s, insurance, attendance)
• Help manage QuickBooks entries, payroll prep, and invoicing support
• Communicate with clients to submit paperwork and ensure smooth job starts
• Manage files across platforms (Google Drive, HubSpot, Canva, etc.)
• Support basic HR and recruitment processes (onboarding, schedule management)
• Create internal systems, templates, and reports to support company scale
• Assist with client-facing documents (bid submissions, marketing decks, grant paperwork)

• Have 2–5+ years of experience in business operations, construction admin, or service-based coordination
• Love organizing chaos, solving problems, and keeping things on track
• Understand how to work with field teams, vendors, and offshore assistants
• Know how to handle compliance requirements, COIs, and job scheduling
• Are comfortable using Google Drive, QuickBooks, Canva, and HubSpot
• Thrive in a fast-paced environment where every day is different

• Salary: $45,000 – $70,000 (based on experience)
• Performance bonuses available based on milestones
• Paid holidays and flexible schedule after probation
• Growth path into full Operations Director role as we scale

Message Edwin Giraldo directly here on LinkedIn

or email your resume to: edwin@sueep.com

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