Job Description

Job Description

Job Description

Title: Bookkeeper Department : Administration

Hours: 35 hours per week/52 weeks per year Location: In-person at 540 Columbia Street, Hudson, NY

Wages & Benefits: $19.00 per hour Status: Non-Exempt

Full Benefit Package Reports to : Fiscal Director

Position Summary: The Bookkeeper plays a crucial role in supporting the mission of Columbia Opportunities and our diverse staff. Under general supervision, the Bookkeeper works closely with the Fiscal Director and Human Resources/Payroll Specialist. The Bookkeeper is responsible for accurately processing invoices, managing vendor accounts and reconciling statements. Additionally, the Bookkeeper will handle accounts receivable duties, including tracking payments, private donations and resolving discrepancies. This position offers an exciting opportunity to contribute to the success of our not-for-profit Community Action Agency with plenty of professional development opportunities available through our state and national networks.

Essential Education and Experience:

• Associate’s degree accounting or business administration plus 2 years of not-for-profit experience preferred, OR
• High School Diploma with 5 years of documented accounting or bookkeeping experience will be considered

Essential Abilities, Knowledge, and Skills:

• Demonstrated commitment to high professional & ethical standards and a diverse workplace
• Excellent computer skills and proficiency in Microsoft suite (particularly, advanced level Excel) and ability to use Excel for data management, analysis and generating statistical reports
• Excellent writing and analytical skills
• Highly organized and resourceful
• Proficient with or the ability to quickly learn computerized accounting system, and similar computer application
• Strong communication (written and verbal) and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Strong work ethic, accountability, and ownership of work
• Very strong attention to details and meticulous follow-through
• Bilingual in Spanish/English or Bengali/English a plus

Licenses or Certifications Required: Clean and valid NYS license that meets insurance carrier requirements so the individual can complete errands, travel to various work locations, and attend meetings, trainings, and conferences

Other: Following an offer of employment, all candidates are subject to an individualized background check

Examples of Duties:

• Ensure payment request paperwork from all COI programs is complete and coded appropriately
• Manage petty cash accounts according to established procedures
• Maintain accurate records of accounts payable/receivable transactions and communications
• Maintenance of vendor files – for auditing and archiving functions
• Monthly reconciliation of vendor statements
• Organize and file account receivables and unearned income documentation
• Prepare and post general journal entries into the computerized accounting system, as requested
• Prepare daily account receivable deposits
• Process accounts payable checks, cancelling and filing vouchers and mailing payments
• Reconciling cash receipts and deposits
• Attend trainings, workshops and agency activities, as requested

Other Duties

• Assist with Human Resource/Payroll processes as needed
• Participate in special projects and initiatives
• Provide administrative and clerical support to the Fiscal Director
• Perform other duties as assigned by the Fiscal Director or Executive Director

Physical Demands and Working Conditions:

• Reach to secure files, reports, folders
• Use finger-writing implements both manual and electronic
• Talk in person and by telephone to obtain and interpret detailed information
• Speech and hearing to communicate in person and by telephone
• Vision to read handwritten and printed materials and a computer screen
• Work is primarily sedentary, but may involve some light physical exertion, such as kneeling, crouching or lifting
• Work is generally performed in an office environment that is adequately cooled, heated, lighted and ventilated
• Reasonable accommodation may be provided for some physical demands for otherwise qualified individuals who require and request such accommodations

All COI staff work together to achieve individual, family, community, and agency goals. Everyone at Columbia Opportunities works as a team and must be committed to helping solve poverty-related problems in our community.

Our Benefits

When you join our team as a full-time employee, you will also enjoy:

• Health & dental benefits that are cost shared by the organization
• Vision Benefits – paid for by the organization
• Retirement Savings Plan (401K) with employer contributions
• Life Insurance – paid for by the organization
• Flexible Spending Account for medical & dependent care expenses
• Generous paid leave including annual, personal and sick time plus up to 13 paid holiday
• Professional development opportunities
• Federal student loan forgiveness with some positions
• Employee Assistance Program for all employees and their family
• Casual dress code

COI values diversity, equity, and inclusion in our workplace. COI is committed to equal employment opportunity and non-discrimination in employment for all qualified persons without regard to age, race, creed, color, religion, sex, sexual orientation, gender identity or expression, marital or familial status, national origin, citizenship, ancestry, arrest record, veteran status, military status, predisposing genetic characteristics/genetic information or carrier status, disability, domestic violence victim status, reproductive health decision making, ethnic group identification, ethnic background, traits historically associated with race, or any other protected trait under federal, state or local law.

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