Job Description

Job Description

Job Description

Executive Assistant to the CEO/Chief of Staff

Arkansas Talent Group is searching for an experienced Sr Executive Assistant (EA) to support a CEO. This is a critical, high-visibility role responsible for providing comprehensive support to the Chief Executive Officer of a mid sized rapidly growing organization in Little Rock. This position requires a seasoned professional with proven experience supporting C-suite executives, managing complex initiatives, coordinating extensive travel, and preparing high-quality reports and presentations, heavy data analysis, data extrapolation, and reporting to the board and executive team. The ideal candidate is proactive, highly organized, and adept at handling confidential information with discretion. Mastery of Microsoft Office and Google Suite is essential. Significant experience with data analysis, CRM's, and reporting.

Key Responsibilities

• Manage the CEOs complex calendar, including scheduling meetings, appointments, and events, while anticipating and resolving conflicts to optimize the executive's time.
• Coordinate and arrange detailed domestic and international travel plans, itineraries, and logistics, ensuring seamless execution and minimal disruption to business priorities.
• Prepare, edit, and format reports, presentations, and correspondence for internal and external stakeholders, reflecting a high standard of professionalism and accuracy.
• Serve as the primary point of contact between the CEO and internal/external stakeholders, including board members, senior management, clients, and partners.
• Lead or support the execution of complex, cross-functional initiatives and special projects, tracking progress and ensuring timely completion.
• Screen and manage communications, including emails, calls, and correspondence, exercising sound judgment and maintaining confidentiality at all times.
• Maintain and organize critical records, files, and information, ensuring easy access and strict confidentiality.
• Prepare and process expense reports and other administrative documents as required.
• Support the CEOs executive presence, acting as a gatekeeper and ambassador for the office.

Required Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting C-suite executives (Must have experience supporting a CEO, CFO, COO, etc.) in a fast-paced, mid to large sized company in a demanding environment.
• Demonstrated expertise in managing complex initiatives and projects with minimal supervision.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite (Docs, Sheets, Slides, Calendar).
• Exceptional written and verbal communication skills, with experience preparing executive-level reports and presentations.
• Strong organizational, time management, and problem-solving abilities, with meticulous attention to detail.
• Proven ability to handle confidential information with discretion and professionalism.
• Experience coordinating intricate travel arrangements, including international itineraries and last-minute changes.
• Ability to build relationships and communicate effectively at all organizational levels, both internally and externally.

Preferred Qualifications

• Bachelors degree in Business Administration, Communications, or related field.
• Experience in a high-growth or entrepreneurial environment.
• Familiarity with board relations and executive committee support.
• Proactive, resourceful, and adaptable to rapidly changing priorities.
• Heavy experience with data analysis, data extrapolation, and reporting
• Strong judgment, integrity, and discretion in handling sensitive matters.
• This role offers the opportunity to work directly with the CEO, playing a pivotal part in the organizations success and executive effectiveness.

If interested in learning more about this opportunity, apply directly or reach out to Stephanie Shine or Chris Chunn via LinkedIn. Arkansas candidates in Central Arkansas will receive priority consideration.

Arkansas Talent Group is an executive permanent placement recruitment firm. All job submissions or inquiries will be held confidential.

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