We're seeking a proactive and detail-oriented Executive Assistant to support management with operations, communication, and organizational coordination across multiple departments. This role requires excellent communication skills, strong follow-through, and proficiency in Microsoft Office Suite — particularly Excel. The ideal candidate is dependable, organized, and able to manage multiple priorities while ensuring key tasks and follow-ups are completed accurately and on time.
\nKey Responsibilities:
\nServe as the main point of contact between management and internal/external team members.
\nManage daily communication, scheduling, and follow-ups on behalf of management.
\nTrack open items including support tickets, operational issues, and pending deliverables to ensure timely resolution.
\nCoordinate with vendors to source needed items and services, ensuring accurate and timely fulfillment.
\nFollow up with the accounting team for key financial reports, including weekly accounts payable summaries, monthly P&L statements, and other owed items.
\nProvide weekly inventory reports on each store's status, summarizing key metrics such as menu health, product availability, and vendor ordering needs.
\nProvide weekly reports on current employee par levels by position, identifying staffing gaps, scheduling needs, and active hiring requirements.
\nServe as the primary point of contact for job offers, onboarding timelines, and communication with new hires, ensuring a smooth and timely onboarding process.
\nCompile and analyze operational and staffing data in Excel to support management decision-making.
\nMaintain organized digital and physical files with accuracy and confidentiality.
\nSupport general administrative duties, meeting coordination, and special projects as assigned.
\nSalary
$65000 - $75000 USD per yearRequired Skills
Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
\nExcellent written and verbal communication skills.
\nStrong organizational and time management abilities with a high attention to detail.
\nProven ability to follow up consistently and manage multiple priorities effectively.
\nStrong interpersonal skills and professional demeanor.
\nPrior experience in administrative, operations, or HR coordination roles preferred.
\nAbout GOLDLEAF
Our Mission
\nOur goal is to be recognized as the leading dispensary for hospitality and service. Each member of our team is equally important in maintaining this goal and making GOLDLEAF a destination dispensary.
\n \nOur Concept
\nWe bundle the best value and service in the cannabis industry with each experience a guest has at GOLDLEAF. No guest leaves our location less than satisfied, and customer satisfaction is our number one priority.
\n \nCore Values
\nCustomer Service Oriented
\nBeing customer service oriented implies that our focus is our guests and patients. We value them over anything else and respond to their needs quickly and efficiently.
\nEducation
\nWe expect our staff to be educated, so that we may best inform our patients and give them the greatest service achievable. If you don't know the answer to a question a guest is inquiring about, kindly inform them that you will find out the answer to their question in a quick and timely manner.
\nDependability
\nTo be dependable implies that you will show up on time, follow through with commitments, be accountable, and be consistent.
\nOptimism
\nOptimism in the workplace is detrimental for success, it promotes high energy levels, creativity, inspiration, leadership, and a hopeful approach to both problem solving and daily tasks.
\nIntegrity
\nWe expect our staff to have integrity. This means that you are accountable, trustworthy, and reliable. It will also imply that you are always practicing your best moral values and ethics while representing GOLDLEAF.
\n \n \nBenefits
Comprehensive Medical, Dental, and Vision Insurance
\nVoluntary Short-Term Disability Insurance
\nVoluntary Accident & Critical Illness Insurance
\nVoluntary Life Insurance
\nHealth Savings Account (HSA)
\nZayZoon (Early Access to Earned Wages)
\nEmployee recognition program
\nSparkPlug Vendor recognition incentives
\nEmployee & Industry Discounts
\nEqual opportunity employer
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