Executive Assistant Job at Robert Half, Chicago, IL

YklSSSs2N3g3Q2hLekhaSlpUMWF5QW8yb1E9PQ==
  • Robert Half
  • Chicago, IL

Job Description

Job Description

Job Description

We are offering a role in Chicago, Illinois, in the construction/contractor industry. The position of Executive Assistant involves providing administrative support to our senior leadership team. This is a long term contract position, offering the chance to work in a dynamic, fast-paced workplace.

Responsibilities include:

• Coordinating appointments and managing calendars both internally and externally
• Assisting with a wide range of administrative activities and projects
• Arranging complex domestic and international travel plans and itineraries
• Completing and submitting expense reports in a timely manner
• Handling incoming calls and correspondence, responding independently to routine correspondence
• Preparing agendas and minutes for leadership meetings and distributing meeting notes and follow-up summaries as needed
• Collaborating with other leaders throughout the organization to gather updates and agenda items for meetings
• Assisting in the creation of presentation material for the leadership team and town hall meetings
• Supporting the compilation of board reports and packets
• Managing programs, events, meetings or conferences, including arranging facilities and caterers, coordinating speakers, managing event budgets, and handling all other meeting-related logistics
• Supporting activities between the main office and regional offices
• Acting as a liaison with other departments, leaders, and assistants both internally and externally
• Maintaining the confidentiality of all corporate, personnel, and team matters and upholding the highest ethical standards of business practice.

• Proficiency in Concur is essential

• Proficient in using Cisco Webex Meetings, Zoom, and MS Teams for virtual communication

• Experience with Concur for travel and expense management

• Familiarity with CRM systems for customer relationship management

• Experience with Kronos Timekeeping System for efficient time tracking

• Knowledge of About Time software for project management in the construction industry

• Strong calendar management skills to schedule and organize meetings and appointments

• Excellent communication skills for internal and external correspondence

• Experience in managing conference calls effectively

• Ability to draft and manage professional correspondence.

Job Tags

Contract work, For contractors, Remote job,

Similar Jobs

Ascension

OR RN - Operating Room Registered Nurse Main OR Job at Ascension

 ...time of the offer. Responsibilities Deliver professional nursing care in the operative setting to patients undergoing surgical...  ...Requirements Licensure / Certification / Registration: Registered Nurse credentialed from the Indiana Board of Nursing obtained... 

PepsiCo

Journeyman Electrician - Nights Job at PepsiCo

 ...race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity If... 

Department Of Homeland Security

Registered Nurse (O-2 Billet) Non-Supervisory - Med Surg Job at Department Of Homeland Security

 ...Registered Nurse (O-2 Billet) Non-Supervisory SummaryThis position is located within the Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Enforcement and Removal Operations (ERO), ICE Health Service Corps (IHSC), Office of Deputy... 

Pluto Healthcare

Travel Nurse RN - Med Surg / Telemetry - $2,176 per week Job at Pluto Healthcare

 ...available for weekend only option Locals accepted at $57/hour Epic experience required Get an offer before Christmas! Benefits Weekly pay Holiday Pay Guaranteed Hours Referral bonus Medical benefits Dental benefits Vision benefits Benefits... 

Parallel Distribution

Social Media Content Intern (Winter/Spring) Job at Parallel Distribution

 ...Responsibilities: Develop and produce daily faceless TikTok videos compatible with each client's brand within the beauty, health,...  ...and lifestyle niches. Design skills. Experience on an image editing software like Canva or photoshop. Ability to work independently...