Job Description

Job Description

Job Description

We are offering a long term contract employment opportunity for an Executive Assistant position within our real estate development team located in St. Petersburg, Florida. As an Executive Assistant, you will be involved in various administrative duties, including scheduling management, assistant management and executive duties. Your role is crucial to maintaining the smooth operation of our team.

Responsibilities:

• Efficiently managing and coordinating executive schedules and appointments.
• Assisting in the management of day-to-day operations.
• Handling executive inquiries and resolving them promptly.
• Maintaining and updating customer credit records using CRM software.
• Coordinating and facilitating conference calls and meetings using Cisco Webex Meetings.
• Processing customer credit applications using ADP - Financial Services.
• Managing and organizing correspondence with clients and team members.
• Utilizing the Kronos Timekeeping System for accurate record-keeping.
• Assisting in the preparation of regular reports using Concur.
• Ensuring smooth communication within the team and with external parties.• Proven experience as an Executive Assistant in the Real Estate industry
• Proficient with ADP - Financial Services
• Familiarity with Cisco Webex Meetings for virtual collaboration
• Experience with Concur for travel and expense management
• Knowledge of CRM systems for managing client relationships
• Ability to use Kronos Timekeeping System for accurate time tracking
• Experience with About Time software for project management
• Exceptional Calendar Management skills to organize executive schedules
• Excellent Communication skills for clear internal and external correspondence
• Experience in managing Conference Calls and Correspondence effectively
• Ability to maintain a high level of professionalism and confidentiality.

Job Tags

Contract work, Remote job,

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