We're looking for an Executive Assistant to join our Walt Disney Imagineering Technology and Engineering team. This individual will be someone who shares our passion for creating unparalleled experiences that delight millions of guests worldwide.
The Executive Assistant role will support the Vice President, WDI Technology Studio Executive as well as a Director on the team. You will join a team of engineers, designers, artists and scientists who share a passion for solving hard problems. As an Executive Assistant, you are a key part of the support team that keeps Technology & Engineering building ground-breaking experiences. You are quick to respond, anticipating the needs of your executive, always staying one step ahead. You manage busy calendars as well as assist with on-site visits both for other Imagineers and top executives across the company.
Manage schedules and coordinate meetings that often necessitate collaboration with multiple other executive calendars and their assistants
Greet guests and assist with special projects relating to guests/visitors
Screen and prioritize all incoming phone calls, mail and/or meeting requests
Create meeting agendas and circulate meeting materials
Coordinate both on-site and off-site workshops, events and demos, including internal and external partners, vendors, and collaborators.
Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed
Prepare, compile and manage expense reports for travel following established company and travel policy guidelines
Support executives in preparing for presentations, company meetings and other key events to meet department’s strategic objectives
Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, phones, computers, etc.
Partner and work extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Track and support university and industry relationships
Create a positive environment for all who interact with Technology & Engineering Studio
4+ years of executive administrative experience in a fast-paced and constantly changing corporate environment
Strong written and verbal communication and interpersonal skills and the ability to successfully interact with a wide range of Imagineers, senior executives, vendors and universities
Excellent computer proficiency - expert Outlook user, strong proficiency across Microsoft Office, Zoom and Slack
Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve
Experience with billing and expense systems
Experience engaging with high-level company executives, virtually and to support in-person technology demos
Desire and ability to build strong relationships across Disney, with peers, executives and within the Technology & Engineering team
Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set deadlines
Ability to handle confidential information and exercise good judgment and discretion while maintaining confidentiality of information and documents
Flexibility to work overtime as needed in urgent situations
Experience within the Walt Disney Company or experiences supporting executives in an entrepreneurial technology organization
Familiarity with Keynote
Experience with SAP and Concur
Interest in technology, robotics, and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life
Required: High school diploma
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