Job Description

Job Description

Office Assistant

Reports to: Director of Human Resources

Location: Brentwood, TN

Date: November 2025

JOB DESCRIPTION

About Highland Ventures

Highland Ventures is a national venture management company focused on strategically developing and operating business subsidiaries centered around its real estate portfolio. A family-owned business, Highland Ventures operates in the real estate, foodservice, and healthcare industries, continuing to grow and add new business ventures. Current businesses include:

• Hoogland Restaurant Group (largest franchisee of Marco's Pizza with 130+ locations)
• Legacy Commercial Property (over 700 properties in our portfolio)
• Highland Pure Water & Ice (over 70 locations in 10+ states)
• Intune Physical Therapy (currently being built from the ground up)

Role Summary

The Office Assistant will serve as the initial point of contact for visitors coming to the Highland Ventures Brentwood, TN office. In addition, the candidate will support multiple departments and ensure the office operates efficiently.

Essential Functions

1. Greet all visitors as they come into the office and create an inviting environment, offering water or coffee, etc.
2. Process daily mail, shipments going out and coming into the office.
3. Order and stock office supplies and other items as needed
4. Maintain all office equipment - copiers, postage meter, and order repairs when necessary
5. Support the business through special projects that may include human resources, property management, marketing, and business development, etc.
6. Maintain the office and gym to ensure the best presentation.
7. Additional duties supporting our operating businesses including real estate and physical therapy

Competencies

1. Excellent communication skills - both verbal & written
2. Thoroughness and attention to detail
3. Ethical conduct and ability to maintain confidentiality
4. Teamwork and collaboration skills
5. Flexibility and willingness to learn

Work environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. Dress is professional/business casual.

Position type and expected hours of work

This is a full-time position. Days and hours of work are typically Monday through Friday, 8/9:00 a.m. to 5/6 p.m. The home office is located in Brentwood, TN. No remote/hybrid opportunities are available at this time.

Required education and experience

• Excellent verbal and written communication skills
• Excellent interpersonal skills with ability to manage confidential and sensitive information
• Organizational skills with high attention to detail
• Familiarity with software programs used in this job preferred
• Bachelor’s Degree, strongly preferred

Other duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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