Job Description

Job Title:  Payroll Specialist Status:  Full-time, Exempt

Location: Caldwell, ID Salary Range: $50,000 - $75,000/annual

Job Site: 522 Dauntless Pl./Remote available

About us:  Since 1993, Industrial Builders has upheld an unwavering commitment to top-tier construction standards. As a premier industrial firm, we cater to a diverse array of sectors, including Power Generation, Baggage Handling, Renewable Energy, Water and Wastewater Treatment, Mining, and Pipelines. Our dedication extends across both private and public domains, ensuring excellence in every project we undertake.

Summary

We are a leading industrial construction company seeking a highly experienced Payroll Administrator. The payroll administrator is responsible for managing the company's payroll process, including accurately calculating employee earnings, deductions, and benefits, maintaining employee payroll records, ensuring compliance with tax and union rules and regulations, and distributing paychecks, while working closely with HR and finance departments to guarantee smooth payroll operations.

What Industrial Builders Offers:

• Competitive Salary
• Weekly pay with Direct Deposit
• Generous PTO Program
• Comprehensive Health/Dental/Vision/Insurance
• Career Development and professional growth opportunities
• Paid holidays
• 401 K  

Objectives of this role:

• Using payroll software, calculating and processing weekly employee paychecks, including gross pay, taxes, deductions, and benefits withholdings
• Keeping accurate and updated records of employee salaries, pay rates, hours worked, and other relevant information, ensuring data integrity and confidentiality
• Using payroll software, ensuring adherence to all federal, state, and local payroll regulations, including tax laws and reporting requirements
• Ensuring adherence to all applicable union payroll reporting requirements
• Use payroll software to manage employee input data, generate paystubs, and manage payroll reports
• Investigating and resolving payroll discrepancies or employee inquiries related to paychecks
• Managing employees direct deposit information
• Processing payroll deductions for employee benefits such as health insurance, retirement plans, and flexible spending accounts
• Handling payroll deductions for court-ordered garnishments
• Generating payroll reports for management and reconciling payroll accounts each week
• Coordinating with HR department on employee changes, new hires, and terminations impacting payroll
• Being an effective liaison for offices in multiple states and working with employees with varying levels of technical proficiency

Knowledge, Skills, and Abilities:

• Strong attention to detail and accuracy in data entry
• Proficiency in payroll software such as PayChex preferred
• Understanding of payroll regulations and compliance requirements
• Excellent organizational and time management skills
• Ability to handle confidential employee information
• Mathematical skills for accurate calculations
• Problem-solving and analytical abilities to address payroll issues
• Some travel required

Education and Experience:

• High school diploma or equivalent
• Certified Payroll Professional (CPP) designation from the American Payroll Association or equivalent certification, strongly preferred
• Bachelor’s degree in accounting, business, or human resources preferred
• 5+ years of experience in payroll processing and benefits administration, preferably with union labor and apprenticeship program experience
• Proficiency in Microsoft Office Suite, particularly Excel
• Strong knowledge of payroll software such as PayChex and HRIS systems preferred
• Excellent organizational skills and attention to detail
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills, both written and verbal.
• Understanding of – and experience with – payroll and tax laws
• Stays updated on payroll regulations, payroll taxes, and payroll trends
• Attends workshops and completes continuing education courses
• Is a member of industry-specific networks

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is often busy, and the noise level can be loud. The employee will need excellent organizational and time and stress management skills to complete the required tasks.

Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hand to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand, walk, climb, or balance and stoop, kneel, crouch or crawl.

Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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