Job Description
Position Title: Purchasing Manager
Department: Production
Reports to: Operations Manager
Position Type: Full Time
Name of Incumbent:
COMPANY OVERVIEW
Railcraft USA has been a leader in the designing and manufacturing of quality railing products for residential and commercial markets since 1985. Our superior product knowledge and our understanding of our Client’s needs enables us to provide our Clients with the highest level of quality and versatility possible. Railcraft USA. prides itself on being THE SOURCE for custom fabrication and creative designs.
ROLE OVERVIEW
This role is responsible for overseeing the purchasing and maintaining inventory of raw materials, supplies, tools and equipment for all departments of the company.
KEY RESPONSIBILITIES
Responsible for safeguarding all company confidential information obtained in connection with employment whether oral, written or electronic which shall include all information which has been specifically designated as confidential by the employer in a manner which ensures confidentiality as outlined in Railcraft USA Confidentiality Policy
Adhere to all company policies and procedures and business code of ethics.
Responsible to ensure behavior is respectful of all employees of Railcraft USA. and adheres to a respectful workplace that follows policies harassment and discrimination as set out in Railcraft USA policies.
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PURCHASING
Timely and cost-effective purchase of supplies, materials, tools, and equipment for the Fabrication Shop, Shipping, Paintline, Commercial and Office (e.g. safety, packaging, tools, janitorial, etc.)
Purchase resale items (e.g. screws, touch-up paints and gaskets)-Shipping Department
Assessing of vendor qualifications and communications with
Negotiate prices and terms with suppliers and vendors
Confirmation of vendor order acceptance and lead times
Rectification of delayed or incorrectly priced items
Inbound logistics
Implement, monitor and maintain effective procurement programs
Develop procurement strategic plans for critical commodities
Management of MDS (Minimum Data Set)
In conjunction with the Plant Manager, manage purchasing plans for optimal product savings
Subcontractor supplier delivery schedule management
Liaise with all departments for all inventory needs and create job orders accordingly
Purchase orders signed off by Plant Manager and create PO numbers’ accordingly
RECEIVING
Liaise with Shipping, receiving goods of all purchased items and ensure packing slips are entered into ERP System
Handle returns or replacement issues
Prepare and run reports for Accounting with Plant Manager
INVENTORY
Conduct weekly and month end inventory of all purchased goods; raw materials; and finished goods on shop floor; adjust ERP accordingly
Maintain accurate inventory records and demand schedules utilizing the systems.
Provide Accounting with month-end documents (i.e. invoices, packing slips) with Plant Manager
Contributes to team effort by accomplishing related procurement or inventory related duties or other delegated duties as needed
KEY ACCOUNTABILITIES/KPI ’S
Proactive monthly cost saving initiatives
Getting a minimum of 3 quotations per purchase order
Price check 5 – 10 stock items per month for cost savings
Maintaining levels of inventory measured for on time raw materials
Matching purchase quantities and quality for purchased materials against received materials
Work on continuous leadership growth and skills required for the position
REQUIRED QUALIFICATIONS, KNOWLEDGE, SKILLS, & EXPERIENCE
Minimum of 5 years’ procurement and inventory experience
Minimum of 3 years’ experience in supply and demand analysis, inventory management and risk mitigation.
Post-secondary education and/or courses in a related area
Proficiency with MS Office products
Proficiency in leading procurement activities
Advanced analytical abilities with operational vision
Strong time management and prioritization skills
Experience in planning and materials management
Demonstrate the ability to work independently on multiple projects
Experience in Supply chain management within the manufacturing industry
Strong communication and customer service skills with the ability to speak and write English efficiently and effectively
Strong attention to detail skills
PREFERRED QUALIFICATIONS KNOWLEDGE, SKILLS, & EXPERIENCE
General understanding of the fabrication process and relevant materials
Former procurement training and/or experience
Ability to drive a forklift
PRIMARY RELATIONSHIPS
Production Management and Supervisors
Office staff
Vendors
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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