Job Description

Now Hiring: Conference Services/Center Coordinator

Location: Miami, FL

Company: Forrest Solutions (Onsite at a Premier Global Hedge Fund Client)

Type: Full-Time | Onsite | High-End Corporate Environment

Pay rate: 30p/h

Shift: Must be flexible between 6:30am to 7pm (9hr shifts) Lunch is 1hr, unpaid

💼 About the Role

Join our elite Conference Services team supporting one of Forrest Solution’s most prestigious financial services clients—a global hedge fund renowned for excellence. As a Conference Services/Center Coordinator , you will play a vital role in delivering a 5-star, white-glove experience for all external guests and internal teams at the firm’s Miami headquarters.

This highly visible role requires hospitality excellence , impeccable communication, and a client-first mindset. You’ll coordinate high-level meetings and events, manage guest logistics, and serve as a brand ambassador for our client.

✨ What You’ll Do

• Be the first and lasting impression for VIP guests and clients—provide an exceptional hospitality experience.
• Coordinate and manage conference room reservations, setups, and related logistics.
• Act as the main liaison between Meeting Hosts, IT, Facilities, Catering, and Security.
• Welcome and escort guests and VIPs; ensure a seamless arrival, registration, and meeting experience.
• Manage and maintain inventory of supplies and event materials.
• Confirm and track meetings daily to ensure all logistics are executed to perfection.
• Support new hire orientations, internal meetings, and high-level special events.
• Utilize scheduling and event management systems to capture accurate data.
• Communicate with internal and external stakeholders via phone, email, and Slack.
• Provide front desk/reception services and ensure meeting spaces are guest-ready.

🧠 What You Bring

• 2–3 years of corporate hospitality or administrative experience (conference center or high-end event support experience preferred).
• Polished, professional demeanor with exceptional interpersonal and communication skills.
• Strong knowledge of Outlook, calendar management, and event coordination tools (EMS/Meeting Room Manager experience is a plus).
• Proven ability to thrive in a fast-paced, dynamic, client-focused environment .
• High energy, positive attitude, and the ability to multitask gracefully.
• A strong sense of confidentiality, discretion , and attention to detail.
• Comfortable with early morning, late evening, or occasional weekend shifts based on event schedules (hours of operation: 6:30am – 7pm).

🌐 Why Join Us?

• Work in a prestigious financial headquarters with world-class amenities.
• Be part of a tight-knit, professional, service-driven team .
• Opportunity to work with C-level executives, VIP guests , and global offices.
• Represent a best-in-class experience in a highly visible, client-facing role.
• Excellent opportunity for those from luxury hospitality, concierge, or high-touch administrative backgrounds looking to grow within a corporate setting.

📩 Ready to Deliver a 5-Star Experience?

Apply now and become part of an exceptional team delivering service excellence at the highest level.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.

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