Job Description

Police Records Clerk

Recruitment Range: $19.35 - $22.49 hourly dependent on knowledge and experience

Minimum Preparation for Work:

• Graduation from high school or equivalent; and
• Two (2) years of experience in maintaining police records.

Necessary Special Requirements:

• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
• Possession of Florida Crime Information Certification (FCIC) and National Crime Information (NCIC) Certification.

Nature of Work:

This is advanced and varied clerical work in the Records Division of the Police Department. An employee in this class is responsible for preparation, data entry, and maintenance of records in accordance with established procedures and methods. Work is performed under the supervision of a records supervisor.

Examples of Work:

• Prepares correspondence from various sources.
• Sorts, updates in computer and files a variety of records including, but not limited to, offense reports, citations and accident reports.
• Performs receptionist duties for the Records Division.
• Processes mail and report service requests for cases.
• Collects and forwards fines and fees.
• Prepares I.D. cards and fingerprint cards.
• Take fingerprints as required from general public, criminal registrants, etc.
• Performs related work as required.

Knowledge, Skills and Abilities:

• Considerable knowledge of modern office practices and procedures, business English, spelling, and math.
• Considerable knowledge of departmental rules, regulations, and operating procedures.
• Knowledge of proper telephone etiquette and procedures.
• Ability to follow moderately complex written and oral instructions.
• Ability to learn fingerprinting skills.
• Ability to maintain index filing systems and to classify documentary material for filing purposes.
• Ability to enter and retrieve computer data.
• Ability to evaluate situations and make decisions in accordance with Public Records laws, regulations, and established policies.
• Ability to understand and follow instructions and to complete work assignments efficiently and correctly.
• Ability to operate standard office equipment, which does not require special training other than skills, which may be acquired on the job.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates and the general public.

Mental and Physical Requirements:

While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception.

Work Environment:

The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid conditions.

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